Office Administrator

Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?

If yes, then this is the job you're looking for. webook.com is Saudi's #1 event ticketing and experience booking platform in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales. webook.com is part of the Supertech Group also consisting of UXBERT Labs, one of the best digital and user experience design agencies in the GCC, along with Kafu Games, the largest esports tournament platform in MENA.

Key Responsibilities

Provide general administrative support to ensure the smooth operation of the office

Manage and distribute incoming and outgoing correspondence, including emails, letters, and packages

Schedule and coordinate meetings, appointments, and travel arrangements for staff members

Maintain office supplies inventory and place orders when necessary

Handle and prioritize incoming requests and inquiries from internal and external stakeholders

Assist in the preparation of reports, presentations, and other documents as required

Manage office facilities, including maintenance, repairs, and security

Ensure that office equipment, such as computers, printers, and telecommunication systems, are in good working condition

Coordinate with vendors and service providers for office-related services

Implement and maintain office policies and procedures to ensure efficiency and adherence to company standards

Support the onboarding process for new employees, including setting up workstations and providing necessary equipment and resources

Maintain and update physical and electronic records and files

Ensure the confidentiality and security of sensitive information and documents

Develop and implement record-keeping systems to facilitate easy retrieval of information

Conduct regular audits to ensure data accuracy and compliance with record-keeping policies and regulations

Coordinate the disposal and archiving of records in accordance with retention guidelines

Requirements

High school diploma or equivalent; additional certification or training in office administration is a plus

Proven experience as an office administrator, office assistant, or similar role

Familiarity with office management procedures and basic accounting principles

Knowledge of office equipment and computer systems

Strong written and verbal communication skills in the local language

Proficiency in using office software and applications

Ability to handle stressful situations and resolve conflicts effectively

Strong organizational and multitasking skills

Proficient in office management software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools

Strong organizational and time management skills to handle multiple tasks and prioritize accordingly

Attention to detail and accuracy in handling administrative duties

Ability to maintain confidentiality and handle sensitive information with discretion

Excellent problem-solving and decision-making abilities

Effective verbal and written communication skills

Ability to interact professionally with internal and external stakeholders at all levels

Strong customer service orientation and interpersonal skills

Ability to work well in a team environment and collaborate with colleagues

Ability to work in a dynamic and fast-paced environment

Willingness to take on new responsibilities and adapt to changing priorities

Demonstrated ability to work independently with minimal supervision

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