Assistant to the CEO

The Assistant to CEO will provide high-level administrative and operational support to the CEO and Executive Office team. This role requires exceptional organizational skills, the ability to work in a fast-paced environment, and a proactive approach to anticipating needs and ensuring smooth execution of all CEO-related tasks. The ideal candidate is highly detail-oriented, quick, and capable of managing multiple priorities while maintaining the highest standards of professionalism and confidentiality.

Key Responsibilities

• Manage the CEO’s schedule, including meetings, invitations, and travel arrangements.
• Track all requests made by the CEO to internal and external parties, ensuring timely follow-up and completion.
• Proactively remind and follow up with the CEO on pending items requiring his input or action.
• Act as the primary point of coordination for internal and external communications on behalf of the CEO.
• Prepare meeting materials, briefs, and follow-up documentation.
• Maintain well-organized records and ensure all relevant information is readily accessible.
• Identify opportunities to improve workflow, efficiency, and time management for the CEO.
• Leverage AI tools (especially ChatGPT) to increase productivity, streamline tasks, and support decision-making.
• Coordinate with other departments to ensure seamless communication and task execution.
• Occasionally work outside standard office hours, including weekends or evenings, as required.

Requirements