Project Assistant

K2 Integrity is looking for a Project Assistant / Project Coordinator who will provide dynamic support to project team members working on various projects within the Construction & Real Estate Practice (C&RE).

This is a highly visible role that will interface with all levels of the organization, including the senior leadership team, C-suite level executive offices both internally at K2 Integrity and across external companies and agencies.

Responsibilities : Provide support for Project Managers / Managing Directors and project team.

Create materials for distribution for meetings / calls.

Assist with maintenance of project schedules and coordinating team members; report on status of the project-to-Project Managers / Managing Directors.

Open new projects on internal portal and draft letters of engagement with oversight maintain and track projects’ database, maintain and update various logs (daily / weekly).

Conduct research, compile data; and draft business proposals / requests for proposals (RFPs).

Assist in project accounting including cost accounting.

Process expense reports and billing in regard to ongoing projects, ensuring that the invoicing process follows the company’s standard policies, which are reflective of project requirements.

Work in a fast-paced, busy environment while exhibiting business acumen at the same time, making good judgements when dealing with business situations.

Demonstrate ability to handle information of a very sensitive nature and exhibit superior judgement as position requires frequent communication and interaction with senior-level personnel.

Prepare agendas and plan for committee, board, and other meetings.

Attend client debrief meetings, take notes / record meeting minutes and help identify next steps.

Prepare reports, memos, letters, presentations, and other documents.

Maintain electronic and hard copy files; file and retrieve corporate documents, records, and reports.

Maintain and archive all project documentation; coordinate, complete, and distribute project documents, reports and deliverables to internal and external stakeholders.

Requirements : Degree in construction management, engineering, or related field.

• 2-3 years of experience providing project and administrative support.

Multilingual skills (Arabic and English) strongly preferred.

Experience with schedule management tools such as Primavera.

Experience with project management information systems such as Procore, Unifier, and MS SharePoint.

Airport experience preferred.

Demonstrated ability to make good judgements and display business acumen while dealing with business situations.

Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline-driven environment maintaining high work quality.

Excellent oral and written communication skills.

Ability to work independently, to plan, coordinate and organize projects and to think proactively and creatively.

Highly proficient in all manners of digital communication, social media, and computer skills, including advanced level proficiency in Microsoft Office applications.

Proficient level in office productivity software, Project Management software experience a plus.

Strong problem-solving and decision-making capabilities.

Ability to remain calm under pressure and remain focused.

Demonstrated discretion and ability to maintain confidentiality.

Demonstrated ability to work effectively with professionals internal and external to the firm.

Polished and professional at all times.

This role is onsite in Saudi Arabia.    Powered by JazzHR