Research Administration Officer

Bachelor of Business Administration(Management)

Nationality

Any Nationality

Vacancy

1 Vacancy

Job Description

Job Summary

The Research Administration Officer is responsible for supporting the Office of Research and Innovation by managing various administrative functions related to research projects and grants. This position involves maintaining accurate and up-to-date records in ORI systems, assisting with report generation, and ensuring compliance with university policies and guidelines. The officer will also coordinate logistical arrangements for research events, monitor progress report deadlines, and facilitate communication between faculty, finance, and procurement departments. Additionally, the officer will respond to stakeholder inquiries and assist with other research-related administrative tasks as needed.

Primary Duties & Responsibilities

• Registers and updates research project information in ORI systems (e.g., grants management software, spreadsheets) and assists in generating reports for the Office of Research.
• Maintains accurate records for grants, research expenses, and progress reports.
• Reviews, tracks, and processes publication fee reimbursement requests submitted by faculty members, ensuring they meet university policies and guidelines.
• Communicates with faculty to request missing documents or clarifications related to publication reimbursement requests.
• Follows up with Finance and Procurement departments on matters related to research project expenditures, purchases, and processing timelines.
• Coordinates all logistical arrangements for ORI workshops, seminars, and research events.
• Prepares event-related materials such as flyers, agendas, attendance sheets, and workshop evaluations.
• Monitors deadlines for progress reports related to research grants and initiatives, and sends timely reminders to faculty, following up with principal investigators as needed.
• Flags delayed or missing progress reports for escalation to senior management when necessary.
• Tracks report approvals and maintains an up-to-date record of all submitted and pending reports.
• Regularly checks the ORI official email inbox, responds to inquiries, and sends announcements or updates to faculty and stakeholders as needed.
• Assists in the preparation and formatting of research grant proposals and supporting documentation, ensuring completeness and alignment with sponsor and institutional requirements.
• Verifies compliance with formatting guidelines, required attachments, and institutional signatures prior to submission.
• Performs all other duties in a professional, effective, and confidential manner.
• Performs all other related duties as required or assigned by manager.

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