Manager – Vendor Management

Position Objective :

Managing vendors and contractors for OPEX and CAPEX projects / contracts.

Oversee end-to-end project management : work order creation, approvals, contract compliance, and project deliverables.

Conduct risk assessments and develop contingency plans to ensure timely project completion.

Monitor vendor / contractor activities, identify variances, and implement corrective actions.

Ensure quality of work aligns with international standards and contractual requirements.

Manage financial aspects of projects, including approvals, accruals, and reporting.

Maintain accurate documentation, reporting, and data entry in financial and project systems.

Lead the Vendor Management Section : define goals, provide feedback, and drive team performance and capability development.

Collaborate with internal stakeholders and external vendors to ensure efficient resource utilization and smooth project execution.

Support process improvements, compliance, and operational excellence across all vendor management activities.

Job Description & Responsibilities :

Lead and manage the Vendor Management Section, providing strategic guidance and operational direction to achieve high performance standards.

Participate in the development and implementation of departmental plans in line with overall corporate objectives.

Implement change initiatives, provide coaching and support to the team, and ensure continuous improvement in processes and workflows.

Ensure adherence to organizational policies, procedures, and quality standards across all vendor management activities.

Manage creation, approval, and modification of work orders based on detailed Scope of Work (SOW).

Ensure alignment between the SOW, work orders, and actual project deliverables, closing any gaps.

Track project deliverables, monitor performance, and enforce contractual terms and conditions.

Calculate, record, and approve payments for completed deliverables, applying penalties or deductions for deviations as per contract agreements.

Conduct thorough risk assessments for all projects and contracts.

Develop and implement contingency plans to ensure timely and successful project execution.

Identify potential project or contract risks early and take proactive corrective actions.

Monitor vendor and contractor activities to track progress against plans, identify variances, and implement corrective measures.

Ensure optimal utilization of resources and project activities.

Guarantee that all work delivered meets quality expectations and international benchmarks.

Monitor and communicate supplier performance to internal stakeholders and ensure timely issuance of POs when required.

Oversee documentation, archiving, and contract data management, conducting regular audits to ensure accuracy and compliance.

Manage financial aspects of projects, including accruals, payment approvals, and budget tracking.

Ensure accurate recording of all project-related transactions and compliance with organizational financial policies.

Update systems with contract information, payment plans, and supporting documents for effective project control.

Define goals, objectives, and KPIs for team members and ensure effective performance management.

Drive employee engagement, capability building, and professional development through ongoing feedback, coaching, and training.

Plan manpower requirements and participate in recruitment and selection within the Vendor Management Section.

Provide regular project status updates, highlighting progress, risks, and corrective actions.

Ensure accurate documentation of project and contract performance against plans and budgets.

Maintain strong collaboration with internal stakeholders to facilitate smooth project delivery.

Promote a culture of operational excellence, continuous improvement, and adherence to organizational standards.

Implement best practices and optimize processes for effective vendor and project management.

Perform other tasks as directed by the Director – Finance & Contract Management to achieve departmental and organizational objectives.

Qualifications & Experience :

Bachelor’s / Master's degree in Engineering, Business Administration, or a related field is required.

Project Management certifications such as PMP, CAPM, PRINCE2, or AMII are highly desirable.

Minimum of 7+ years of relevant experience in vendor management, project management, or contract management.

Prior experience in managing large-scale telecommunications or network operations projects is highly preferred.

Exposure to project planning, resource allocation, risk assessment, and contingency planning.

Experience in monitoring vendor / contractor performance, ensuring compliance with contractual obligations, and managing financial approvals and accruals.

Knowledge of project management tools, principles, and best practices.

Strong planning, organizing, and critical evaluation skills.

Excellent communication skills to interact effectively with internal stakeholders and external vendors.

Bilingual proficiency in English and Arabic (written and spoken) is required.

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