Intellectual Property Administrator

Overview

We are looking for a detail oriented and organized

IP Administrator

to join our IP Support Services team in KSA. The role involves managing Trade Mark and Patent application filings and other intellectual property (IP) submissions through the KSA Patent and Trade Mark Office’s online platform. The ideal candidate will have experience in Trade Mark and patent application prosecution, renewals, annuities, recordals, oppositions, and other related IP filings, ensuring compliance with KSA laws and regulations. What Will You Do?

Filing and managing IP Rights on Ministerial online systems :

Prepare and submit Trade Mark and Patent applications, renewals, annuities, assignments, amendments, and recordals through Ministerial online systems; Monitor the status of filings and ensure timely communication of deadlines for responses to official actions and oppositions to persons in charge; Track and report upcoming deadlines and follow up on required actions; Help maintain and update IP portfolios, ensuring accurate records of filings, renewals, deadlines, and registrations; Help conduct Trade Mark availability searches; Coordinate with the rest of the CWB team to facilitate Trade Mark and other IP filings; and Help manage IP case files and formalities.

Docketing and Data Entry :

Manage and maintain docketing systems, ensuring all deadlines and actions related to Trade Marks, Patents, and other IP rights matters are tracked accurately and persons in charge are informed; Input, update, and maintain IP data in internal databases and systems; and Assist in generating reports from the system when required.

Courier and Document Handling :

Manage receipt and dispatch of documentation related to IP registrations, assignments, licenses, and other recordals; Coordinate with the CWB team on the delivery and receipt of documents to and from agents and clients; and Track all sent and received documents to ensure timely and secure delivery, while keeping the relevant colleagues appraised.

Communication :

Liaise with the Ministry’s IP Department, and help the Head of Office in ensuring compliance with local regulations and procedural updates; and Communicate and help the Head of Office to ensure all filings comply with local laws, official regulations, and official guidelines.

Expense Booking on ERP (D365) :

Help record and manage expenses related to assigned tasks using D365 accounting software. Handle office-based administrative tasks; and Perform tasks outside the office, such as delivering documents to government offices or embassies.

Document Archiving :

Maintain organized physical and digital files for all IP matters; and Archive documents securely while ensuring easy retrieval when needed.

What Are We Looking For?

Diploma or Bachelor’s degree in Business Administration, or a related field; 2+ years of experience in an administrative role in an IP setting; Previous experience working with the Ministry’s online systems for IP filings and recordals is highly advantageous; Fluent in written and spoken English and Arabic; Proficiency in Microsoft Office is required; Experience with IP Management Software is an advantage; Strong organizational and multitasking skills with the ability to perform well under pressure; Attention to detail and accuracy in data entry and document handling. Who Are We?

CWB emerged as an unrivalled super-regional IP firm in 2023 following the merger of leading intellectual property specialists

Cedar White Bradley, PETOŠEVIĆ Group and Hahn & Hahn . We now service and manage the portfolios of some of the world’s leading IP owners across Africa, Central Asia, Eastern Europe and the Middle East. Why Join Us?

We value proactive team members who take ownership and turn ideas into action. We work collaboratively, across functions, to improve and grow together. We foster a positive culture where open communication, trust, and care for the company matter. We embrace innovation and forward-thinking, always looking for smarter ways to work. We support continuous learning and growth through hands-on experience and development opportunities. CWB is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We welcome all qualified applicants and ensure that employment decisions are based solely on merit, qualifications, and abilities. We celebrate diversity and strive to create a work environment where everyone feels valued and respected. Seniority level

Associate Employment type

Full-time Job function

Legal Industries

Legal Services We’re removing duplicate and spam content to keep the listing concise and relevant.

#J-18808-Ljbffr