Job Description
JOB OVERVIEW
The Purchasing Supervisor is responsible for overseeing day-to-day purchasing activities to ensure the timely and cost-effective procurement of goods and services. The role supports the Purchasing Manager by supervising purchase orders, coordinating with suppliers, and ensuring compliance with company procurement policies. It also involves monitoring inventory needs, resolving supply issues, and ensuring that all purchases meet quality, budget, and delivery requirements to support smooth business operations.
DUTIES AND RESPONSIBILITIES
Supervise daily purchasing activities and ensure smooth procurement operations
Assist in sourcing suppliers and obtaining competitive quotations
Review and process purchase requisitions and purchase orders accurately
Ensure purchases comply with company policies, budgets, and approval procedures
Coordinate with suppliers to confirm pricing, availability, and delivery schedules
Monitor order status and follow up to ensure timely delivery of goods and services
Resolve issues related to delayed deliveries, incorrect items, or quality concerns
Maintain updated records of purchases, contracts, and supplier information
Support inventory control by coordinating with stores/warehouse teams
Assist in evaluating supplier performance and maintaining vendor relationships
Ensure proper documentation for all procurement transactions
Work closely with finance and operations departments on purchasing needs
Monitor stock levels and report shortages or excess inventory
Assist in cost control and identifying savings opportunities
Prepare purchasing reports and updates for management review
Ensure compliance with procurement policies and internal controls
Support audits by providing required purchasing documentation
Train and guide junior purchasing staff when needed
Qualifications
Diploma or Bachelor’s degree in Supply Chain Management, Business Administration, Finance, or related field
2–5 years of experience in purchasing, procurement, or supply chain operations
Good understanding of procurement processes, vendor management, and inventory control
Experience working with ERP systems such as SAP, Oracle NetSuite, or similar platforms
Proficiency in Microsoft Excel for reporting and data tracking
Additional Information
SKILLS
Strong organizational and coordination skills
Attention to detail and accuracy in documentation
Good negotiation and communication abilities
Ability to manage multiple purchase requests and deadlines
Problem-solving and issue resolution skills
Knowledge of supplier management and procurement procedures
Cost awareness and budget control understanding
Teamwork and supervisory skills
Ability to follow policies and ensure compliance
Time management and prioritization skills
Strong analytical and reporting abilities
Ability to work under pressure in a fast-paced environment
Purchasing Supervisor (Saudi National Only) • Red Sea, Saudi Arabia
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