Virtual Executive Assistant

Job Title: Virtual Executive Assistant

Location: Jeddah, Saudi Arabia (Must reside in Jeddah — Remote daily setup with mandatory local in-person syncs)

Gender Preference: Female

Position Type: Part-Time / Full-Time (Flexible Hours)

About the Role

We are seeking an articulate, tech-savvy, and highly persuasive Virtual Executive Assistant based in Jeddah to provide executive and operational support across two key business ventures:

• TD Jobs (tdjobs.co) – Our recruitment and manpower solutions platform.
• CANIPD (canipd.co) – Our professional development and training institute.

(Note: Both platforms are live and currently undergoing a comprehensive content and operational update).

This is a daily work-from-home role, but strictly requires physical residence in Jeddah for routine in-person strategy alignment sessions and check-ins at local meeting spots/cafes.

We are looking for a modern EA who leverages hands-on AI tools, possesses strong IT skills, and has the poise to communicate directly with corporate executives and senior decision-makers. Candidates with a background as an Executive Assistant, Office Manager, Recruitment Specialist, or Sales/Training Sales Professional are strongly encouraged to apply.

Key Responsibilities

• AI & Content Generation: Hands-on experience using AI platforms (ChatGPT, Claude, etc.) to draft executive correspondence, generate company profiles, craft marketing copy, and streamline daily workflows.
• Presentations & Documentation: Design clear, high-impact PowerPoint/Canva presentations, pitch decks, and corporate documents for client meetings.
• Executive & Decision-Maker Communication: Interact professionally via phone, email, and LinkedIn with senior executives, corporate clients, and training leads.
• Outreach & Lead Conversion: Proactively contact prospective students, candidates, and client accounts to present CANIPD's training programs and TD Jobs' recruitment services.
• Customer Service & Support: Deliver prompt, professional customer service and follow-up support to client inquiries and candidate requests.
• Calendar & Administrative Support: Manage executive schedules, organize priority tasks, coordinate virtual/in-person meetings, and track sales pipelines.

Qualifications & Requirements

• Location: Must currently reside in Jeddah, Saudi Arabia (Non-negotiable due to local meeting requirements).
• Technical & AI Skills: Hands-on experience with modern AI tools, advanced proficiency in IT/Microsoft Office/Google Workspace, and adept at creating professional presentations and company profiles.
• Communication & Negotiation: Exceptional convincing, negotiation, and customer service skills with a track record of communicating effectively with senior-level decision-makers.
• Experience: Background as an Executive Assistant, Office Manager, Sales Specialist (especially course/service sales), or Recruitment Consultant.
• Languages: Excellent written and spoken English; Arabic fluency is a strong plus.
• Work Ethic: Highly self-disciplined, tech-proficient, organized, and effective in a remote work setup.

What We Offer

• Work-from-Home Setup: Daily remote flexibility paired with local strategic check-ins.
• Growth & Impact: Key position directly involved in building corporate presentation decks and expanding two active ventures.
• Competitive Package: Base salary plus performance incentives tied to course sales and recruitment milestones.