Administrator, HSE

Manage and control QHSE registers within the IMS by maintaining accurate and up-to-date records for incidents, audits, training, and complianceProcess, log, and track safety and incident reports to ensure timely documentation, completeness, and follow-up of all safety-related eventsMaintain training and competency records by updating and monitoring employee training status, certifications, and attendance documentationCoordinate internal and external audits by supporting audit scheduling, liaising with auditors, and ensuring that required documentation is availableFile and distribute site inspection and audit reports while ensuring proper filing and controlled distribution to relevant stakeholdersTrack the closure of corrective and preventive actions by monitoring progress and escalating delays to the Manager, HSE OperationsSupport the preparation of monthly QHSE performance reports by compiling accurate data inputs for KPIs and operational summariesDistribute controlled QHSE documents by ensuring correct version control, availability of current documents, and withdrawal of obsolete versionsCoordinate logistics for safety training sessions by arranging venues, materials, and attendance trackingMaintain inventory records of QHSE supplies and support timely replenishment as requiredSupport procurement activities for QHSE-related items by raising PRs or POs and following up on approval statusCoordinate with HSE teams to collect, verify, and submit required HSE informationSupport HSE meetings, toolbox talks, and safety communications through proper documentationPerform miscellaneous tasks assigned by the direct manager