Property Management Coordinator

The Leasing & Property Management Coordinator will provide administrative and operational support to the Property Manager while working on-site at the client’s office. This role involves assisting with lease documentation through the Ejar system, coordinating tenant communications, maintaining records of property services, and preparing reports and updates for management. The position also supports coordination with the legal and compliance teams and contributes to ensuring efficient day-to-day operations of the property portfolio.

Overview The Leasing & Property Management Coordinator will provide administrative and operational support to the Property Manager while working on-site at the client’s office. This role involves assisting with lease documentation through the Ejar system, coordinating tenant communications, maintaining records of property services, and preparing reports and updates for management. The position also supports coordination with the legal and compliance teams and contributes to ensuring efficient day-to-day operations of the property portfolio.

Key Responsibilities Leasing Support

Assist in maintaining accurate records of all ongoing leases.

Draft Ejar contracts, renewal documents, and approval papers for new and existing leases under the guidance of the Property Manager.

Prepare tenant move-in and move-out documentation.

Communicate with tenants regarding contract activations, renewals, and rent collection.

Property Management Support

Maintain records related to facility management services (e.g., security, cleaning, fire suppression, etc.).

Assist the Property Manager in compiling reports on repair requirements, maintenance issues, and recommendations for improvements.

Legal & Compliance Coordination

Compile lists of defaulting tenants and prepare detailed lease summaries for submission to the legal department.

Coordinate with the legal team to provide updates, track case progress, and report new developments.

Support collaboration with the client’s compliance department on any process or workflow changes.

Reporting & Administration

Prepare updates and presentations on operational challenges for review with the Property Manager and Director.

Assist the Property Manager in implementing mitigation strategies as suggested by management.

Update internal ERP systems to reflect changes in lease and tenant status.

Prepare routine reports and presentations as requested by the Property Manager or management.

Qualifications

Basic knowledge of leasing processes and the Ejar system.

Familiarity with property management operations and facility services.

Strong communication and coordination skills (tenants, legal, compliance).

Proficiency in MS Office (Excel, PowerPoint, Word); ERP knowledge is an advantage.

Detail-oriented with strong organizational and reporting abilities.

Ability to work as part of a team and manage multiple tasks efficiently.

Comfortable working from client premises and representing the company professionally.

Opportunities

Gain hands-on experience in leasing, property management, and Ejar system operations.

Work directly from the client's, engaging with real-world property operations and stakeholders.

Develop administrative, coordination, and reporting skills through cross-functional projects.

Support management decisions via high-level reports and presentations.

Collaborate with tenants, service providers, legal, and compliance teams.

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