Administrative Assistant

Administrative Assistant page is loaded## Administrative Assistantlocations :

SA - Sonterratime type :

Full timeposted on :

Posted 6 Days Agojob requisition id :

JR

• Job Description :
• Overview :
• This position provides comprehensive administrative support to multiple project teams, ensuring the smooth and efficient execution of daily operations and deliverables.
• Responsibilities :
• Create, edit, and produce detailed documents, including letters, proposals, reports, spreadsheets, and memorandums, using the Microsoft Office Suite.
• Support multiple managers and executives by managing documentation and ensuring the timely delivery of materials.
• Handle and process sensitive and confidential information with discretion and professionalism.
• Organize, retrieve, and maintain corporate documents, records, and reports through effective filing and scanning practices.
• Coordinate calendars, schedules, meetings, trainings, and travel arrangements as needed.
• Prepare meeting agendas, arrange catering, and coordinate logistics for client and internal meetings, as well as special celebrations.
• Front desk support including greeting all visitors and callers in a professional, courteous, and respectful manner
• Provide prompt and thorough message handling and communication follow-up
• Manage front office operations including conference room scheduling, visitor coordination, and lobby presentation
• Perform other duties and responsibilities as assigned.
• Qualifications :
• Minimum of 5 years of experience in a similar administrative support role.
• Proven experience handling highly sensitive and confidential information.
• Exceptional communication skills, both verbal and written.
• Strong interpersonal skills with the ability to interact effectively across all levels of the organization.
• Proficiency in Microsoft Office Suite and document review software, such as Bluebeam or Adobe Acrobat.
• Ability to meet deadlines and adapt to shifting priorities with professionalism and efficiency.
• High attention to detail and accuracy in work output.
• Demonstrated ability to work independently, take initiative, and self-manage tasks.
• Reliable, dependable, and available to work Monday through Friday, 8 : 00 AM to 5 : 00 PM, with occasional overtime as needed. #LI-JG1
• Preferred Qualifications :
• Bachelor’s degree.
• Industry experience in a professional services environment.
• EEO Statement :
• All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.Pape-Dawson is a leading civil engineering and professional services firm, with a history of delivering award-winning infrastructure and development projects with national impact. Our diverse team of experts is passionate about solving complex problems and making a difference in our communities. We offer career opportunities in a company culture that values personal growth and professional excellence. With world-class benefits and a commitment to your overall wellbeing, Pape-Dawson is a place where you can thrive both personally and professionally. #J-18808-Ljbffr