Project Coordinator / Administrative Assistant

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Work Force is a leading recruitment and staffing company headquartered in Riyadh and managing operations across Saudi Arabia. We specialise in delivering talent-driven solutions, connecting ambitious professionals with dynamic opportunities, particularly in large-scale event operations, recruitment and staffing services. As a trusted partner in the Kingdom’s growing entertainment and events ecosystem, we are committed to developing local talent and fostering career-growth-oriented roles.

As a Project Coordinator / Administrative Assistant , you’ll provide vital support to the BWG operations team managing administrative functions, documentation, and communications throughout the festival’s lifecycle. You will coordinate between internal departments, vendors, and on-site staff to maintain efficient and organized operations during one of Riyadh’s largest events.

Key Responsibilities

Pre-show / Post-show

• Assist in coordinating overall project operations and functions with the Project Manager, Coordinator and Admin.
• Working with and maintaining vendor relationships.
• Liaise with Project Manager, Coordinator, Admin, and Managers on all levels of operation.
• Manage day to day in office functions (including but not limited to) : staff schedules, float & float reconciliation, radios, any office needs, vehicle distribution and managing keys.
• Liaise with BWG, Venue, Operations, and all dept. for effective showday operations.
• Help organize, pack up, and inventory all departmental supplies during load out.
• Act as a representative for both BWG and client when interacting with patrons, sponsors, vendors, guests and staff.
• Assist BWG team as necessary.

On-site

Seniority level

Entry level

Employment type

Full-time

Job function

Other

Industries

Technology, Information and Internet

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