Operations Coordinator | KSA

About Flat6Labs

Flat6Labs is the leading entrepreneurship platform in emerging markets, empowering entrepreneurs to build, launch, and grow transformative ideas through acceleration programs, ecosystem development, and tailored innovation services.

For more information, visit www.flat6labs.com .

Main Responsibilities :

• Assist with the management of daily operational activities
• Manage contract and price negotiations with office vendors, service providers, and office leases.
• Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff.
• Manage petty cash and make sure invoices are recorded on time.
• Manage office setup process, PO creation, and ensure the efficiency of workflow processes.
• Manage all procurement activities and maintain an updated list of suppliers / vendors with competitive quotations.
• Support team members with operational queries (e.g., stationery, office equipment, Hardware, and travel arrangements).
• Liaise with facility management vendors, including cleaning, catering, and security services
• Compile, proofread, and edit drafts of contracts, leases, licenses, policies, and other legal documents in accordance with other regional offices.
• Assist in planning and implementing internal / external events, including meetings, program events, conferences, and managing related catering and logistics activities.
• Coordinate with the marketing team for all events happening locally to develop social media content.
• Schedule meetings and appointments for team members.
• Coordinate with HR to update and maintain office policies as necessary
• Assist in the onboarding process for new hires
• Design, implement filing systems, and ensure the confidentiality of data.
• Observe, review, and analyze processes to identify inefficiencies and areas where improvements could be made.
• Support with all tasks related to F6L programs throughout the different cycles.
• Perform miscellaneous job-related duties as assigned.

Requirements

Benefits