Administrative Manager

Job Title :

Admin Manager Department :

Administration Notice Period :

Immediate Overview

The Admin Manager will be responsible for overseeing and managing all administrative functions to ensure smooth day-to-day operations. This role requires strong leadership, organizational, and communication skills to support business growth, compliance, and efficiency within SANY Saudi Arabia. The Admin Manager will serve as a key link between management, employees, and external stakeholders. Key Responsibilities

Office Management & Administration Oversee daily office operations to ensure a well-organized and efficient work environment. Manage office facilities, utilities, supplies, and vendor relationships. Implement and maintain effective administrative policies and procedures. Ensure all licenses, permits, and legal documents are up to date. HR & Employee Support (Coordination Role) Coordinate with the HR team on employee matters, including onboarding, visa processing, and compliance with Saudi labor laws. Support employee engagement initiatives and address administrative-related staff concerns. Manage employee records, attendance, and leave documentation. Compliance & Government Relations (GRO) Liaise with government authorities for visas, work permits, Iqama renewals, and company registrations. Ensure full compliance with Saudi regulations and corporate governance standards. Manage relationships with external legal and governmental bodies. Budgeting & Cost Control Prepare and manage the administration department’s budget. Monitor costs related to office operations, procurement, and facilities management. Identify cost-saving opportunities without compromising operational efficiency. Lead and supervise administrative staff, providing guidance, training, and performance evaluations. Foster a culture of teamwork, accountability, and continuous improvement. Act as a bridge between employees and senior management for administrative issues. Qualifications

Education :

Bachelor’s degree in Business Administration, Management, or a related field (Master’s preferred). Experience :

Minimum 7–10 years of experience in administration, including at least 3 years in a managerial role in Saudi Arabia. Languages :

Proficiency in English – required. Mandarin Chinese – an added advantage. Strong knowledge of Saudi labor laws, government regulations, and corporate governance. Excellent leadership, problem-solving, and decision-making skills. Proficiency in MS Office Suite and ERP systems. Strong organizational and planning skills. Effective communication and negotiation abilities. Attention to detail with a focus on compliance. Ability to work under pressure and meet deadlines. High level of integrity and professionalism. Seniorities & Employment

Seniority level :

Mid-Senior level Employment type :

Full-time Job function :

Administrative and Management Industries :

Machinery Manufacturing and Industrial Machinery Manufacturing

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