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Executive Assistant

Executive Assistant

MenaalliancesRiyadh, Riyadh Region, Saudi Arabia
30+ days ago
Job description

Riyadh, Saudi Arabia | Posted on 01 / 15 / 2025

We are looking for a proactive and highly organized bilingual Executive Assistant to provide executive-level administrative support to 1-3 Partner-level consultants. This role involves supporting business development, managing schedules, coordinating travel, and handling daily administrative tasks.

Hours :

09 : 00 – 18 : 00 with additional hours as needed

Key Responsibilities :

Business Development

  • Build relationships with clients and client EAs.
  • Proactively support business goals, RFPs, and tender responses.
  • Maintain client contact lists and track sales activity.
  • Assist with customized mailings and document preparation.

Calendaring

  • Manage Partner schedules, coordinate meetings, and identify opportunities for follow-ups.
  • Assist with complex project scheduling.

    • Travel Arrangement

  • Coordinate travel, accommodation, and logistics.
  • Work with teams to secure business visas and work permits.
  • Group client meetings for efficient travel planning.

    • Daily Administration

  • Manage documents and project deliverables.
  • Act as the central point of contact for Partner administrative needs.

    • Timesheet and Expense Reporting

  • Prepare monthly timesheets and expense reports.
  • Request Purchase Orders (POs) for project teams.

    • Team Support

  • Provide coverage for absent EAs and during transitions.
  • Assist in training and onboarding new EAs.
  • Participate in team meetings to improve processes.

    • Requirements

  • 3+ years of experience in a similar role.
  • Proficiency in Microsoft Word, PowerPoint, Outlook, and Excel.
  • Bilingual in English and Arabic is required.
  • Knowledge of CRM systems (Microsoft Dynamics), Google Drive and SharePoint, a plus but not necessary.
  • Experience in professional services or management consultancy is a plus.

    • Skills and Attributes :

  • Positive, proactive, and collaborative team player.
  • Strong organizational and time-management skills.
  • Ability to work independently and manage multiple tasks.
  • Excellent communicator and problem solver.
  • Detail-oriented with a strong service focus.
  • Discreet and able to maintain confidentiality.

    • Competitive salary and comprehensive benefits.

    Professional development opportunities and career mobility.

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    Executive Assistant • Riyadh, Riyadh Region, Saudi Arabia