Kitchen & Pastry Coordinator

Overview

Kitchen & Pastry Coordinator – Leylaty Group

The Kitchen & Pastry Coordinator is the administrative backbone and flexible operational support for the culinary leadership team. This role ensures accurate, efficient, and confidential management of all kitchen administrative functions, purchasing, and documentation. The Coordinator translates event requirements into actionable kitchen schedules and may provide hands‑on production assistance and attend outside events to guarantee seamless organizational and logistical support.

Core Responsibilities

• Executive Support : Serve as primary administrative point of contact for Executive Chefs, managing correspondence, calendars, phone calls, and inter‑departmental communications.
• Documentation Mastery : Organize, file, and maintain all critical kitchen documentation—standardized recipes, costing sheets, food safety logs (HACCP records), staff files, and compliance paperwork.
• Reporting : Assist chefs in compiling and tracking operational reports, including labor hour summaries, food waste data, budget reports, and inventory variance analyses.
• Confidentiality : Handle sensitive information related to staffing, payroll, and proprietary recipes with utmost discretion.
• Meeting Coordination : Schedule and prepare for all culinary and tasting meetings, accurately take and distribute meeting minutes, and track follow‑up actions.
• Event Order Translation : Receive final Event Orders from the sales team and translate them into detailed kitchen production schedules and prep lists for Sous Chefs and Chef de Parties.
• Procurement Administration : Process daily / weekly food and supply orders, cross‑check vendor invoices against purchase orders, and track delivery schedules.
• Recipe System Management : Maintain and update the computerized recipe management and costing system, ensuring ingredient costs, yields, and final plate costs remain accurate and current.
• Logistics Checklists : Create and maintain comprehensive checklists for off‑site events detailing all equipment, smallwares, packaging, and specific menu item quantities required for transport.
• Hands‑On Production Assistance : Provide basic prep work, labeling, inventory organization, and run errands for chefs during high‑volume periods or staffing shortages.
• Off‑Site Event Attendance : Attend outside catering events as required, supporting on‑site management with administrative tasks, final packing / unpacking, and ensuring supplies are available.
• Office & Kitchen Liaison : Ensure smooth flow of paperwork, information, and supplies between the administrative office and the active production kitchen.

Key Competencies

Employment Details

Location

Riyadh, Saudi Arabia

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