Office Operations Coordinator

Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Office Operations Coordinator position is a unique career opportunity that could be your next step towards an exciting future.

How you’ll make an impact :

• Provide administrative support to assigned department, individual, and / or area.
• Plan and execute meetings and events with some supervision.
• Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive‑level management.
• HR Support : Assist with onboarding, training schedules, and employee requests. Manage visas for non‑Saudi employees and handle government portal submissions.
• Shipments & Logistics : Handle incoming / outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
• Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive‑level management.
• Reporting & Documentation : Prepare monthly admin reports and share them with HR and the Country Manager.
• Perform general administrative activities including screening and directing phone calls, filing, and composing and typing general correspondence under limited direction.
• Travel arrangements : flight, car rental, accommodation bookings.
• Processing and preparation of travel expenses.
• Tailoring / finalizing business presentations.
• Prepare meeting minutes.
• Managing corporate credit cards, liaising with IT for setting up phones and laptops.
• Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxis and coordinating hotel bookings.
• Cooperate and support larger corporate events (e.g., conferences, team‑buildings, together with Office Supervisor).
• Provide event management support for HR department (e.g., social team events, charity occasions, volunteer initiatives).
• Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers, and other participating parties.

What you’ll need :

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