Administrative assistant

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Company Name : Baytonia

We are seeking a highly organized and efficient Administrative Assistant to join our team in Jeddah, Saudi Arabia. As an Administrative Assistant, you will play a crucial role in supporting our organization's daily operations and ensuring smooth workflow across departments. This position requires a detail-oriented individual with excellent communication skills and the ability to handle multiple tasks simultaneously.

Provide administrative support to various departments and executives, including calendar management, meeting coordination, and travel arrangements Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite Manage incoming phone calls, emails, and visitors, directing them to appropriate personnel Organize and maintain filing systems, both digital and physical, ensuring easy access to important documents Coordinate and schedule meetings, conferences, and other events, including preparation of agendas and meeting materials Assist with expense reports and budget tracking Handle confidential information with discretion and professionalism Collaborate with team members to streamline administrative processes and improve efficiency Support special projects and perform additional tasks as assigned Bachelor's degree in Business Administration or related field preferred Minimum of three years of experience in an administrative or similar role, preferably in a fast-paced corporate environment Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Excellent organizational and time management skills with the ability to multitask and prioritize effectively Strong attention to detail and accuracy in all aspects of work Exceptional written and verbal communication skills Demonstrated ability to maintain confidentiality and exercise discretion Excellent interpersonal skills with the ability to interact professionally with individuals at all levels of the organization Problem-solving skills and ability to take initiative in a dynamic work environment Flexibility and adaptability to changing priorities and deadlines Proficiency in English; knowledge of Arabic is a plus

Seniority level

Seniority level Mid-Senior level Employment type

Employment type Full-time Job function

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