Project Secretary

Parsons InternationalRiyadh, Riyadh Region, Saudi Arabia

30+ days ago

Job description

Reporting to the Project Senior Management team, the Project Secretary role is to provide full administrative support to the Project Team to ensure smooth, effective and efficient management of their project activities. In accordance with established procedures, the Project Secretary will perform a variety of routine and non-routine administrative, clerical, data collection, and report writing tasks specific to the project.

Key Responsibilities

Preparing & maintaining design and construction records including : correspondence, agreements, design documents, submittals, contract changes, daily reports, proposal requests and payment applications in conjunction with the overall document control system
Gathering statistics & general data to prepare reports for both internal & external use
Reminding project staff of timesheet submittals and maintaining staff time-off schedule
Reviewing time reports to verify accuracy of hours worked and corresponding project charges. Following up to ensure timely processing of corrections
Tracking paid-time-off hours charged and maintaining schedule of future hours to be taken
Creating & maintaining employee directory and related data pertaining to employees assigned to the project including company resumes
Receiving, sorting, and distributing mail. Answering the telephone, taking and relaying messages in a timely manner
Coordinating meetings & taking meeting minutes. Verifying their accuracy and distributing amongst project team
Preparing presentations
Maintaining the project database

Qualifications

High school qualification or above

Minimum 2 years experience in Administrative or Secretarial position

Excellent knowledge of Microsoft Office (Excel, Outlook, PowerPoint & Word)

Ability to type with speed and accuracy

Strong English written & verbal communication skills. Including excellent grammar, spelling, proofreading, punctuation and composition

Good organizational skills with accuracy, attention to detail, and thoroughness

Ability to manage stress and meet high pressure deadlines with good time management skills

Ability to maintain files and logs for easy and efficient reference

Ability to maintain a high level of confidentiality and discern sensitive issues and apply tact

Ability to work effectively as a team member with demonstrated interpersonal skills

Demonstrated ability to work effectively in a diverse workforce

About The Company

Parsons is a leader in many diverse markets such as infrastructure, transportation, water, telecommunications, aviation, commercial, environmental, planning, industrial manufacturing, education, healthcare, life sciences and homeland security.

Parsons provides technical and management solutions to federal, regional and local government agencies as well as private industries worldwide.

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Secretary • Riyadh, Riyadh Region, Saudi Arabia