Procurement Specialist

Job Purpose : This position will be responsible for all planning, and executing procurement activities, including Contracts drafting, execution, and management, by analyzing costs, negotiating contract details, and offering strategies and solutions to help manage costs on supplies and services. managing inventory, tracking orders, and resolving issues concerning price disputes.

Functional Duties :

• Manage Procurement Activities
• Support relevant stakeholders regarding appropriate processes (scope of work, material specification, estimation)
• Draft proposal to convert repeated purchases into contracts for value creation
• Develop and execute sourcing strategies for mid - high spend items
• Develop pricing structures
• Value creation (price Negotiation, delivery time, and / or cost avoidance)
• Performs risk assessment of Terms and condition deviations
• Review invoices and cross-check approved purchasing orders Monitor contract and purchasing order consumption and spend preparing RFQs, reviewing proposals, negotiating prices, selecting or recommending suppliers, analyzing trends, developing cost estimates, following up on orders placed, and maintaining necessary records.
• Receive bids and arrange formal bid opening where applicable Maintain a tender control log Formulate and agree with Bid Evaluation Plan
• Distribute, check and carry out a commercial evaluation of bids Prepare quotation summaries, and quotation summary variations and make recommendations
• Work closely with Finance, Legal and Internal Audit to ensure full compliance with policies, procedures, and controls for all contracts and procurement of materials.
• Monitoring and Maintaining Supplier Relationships through registration and performance review
• Create and document all procurement activities for audit purposes
• Resolve all Contractor disputes in coordination with Finance, Legal, Internal Audit, and concern proponent

Requirements