Assistant Procurement Executive

We are looking for Assistant Procurement Executive to join our team in Riyadh, Saudi Arabia. This role involves evaluating vendor proposals, preparing reports, and supporting the procurement cycle to enhance procurement operational efficiency. Roles and Responsibilities

Sourcing Suppliers :

Research and identify potential suppliers / vendors. Obtain price quotations and negotiate terms and conditions. Maintain a comprehensive supplier database. Purchase Order Management :

Assist in the creation and processing of purchase orders. Review purchase orders for accuracy and completeness. Track and monitor order status to ensure timely delivery. Vendor Communication :

Liaise with suppliers to resolve order discrepancies or issues. Communicate delivery schedules and expectations to suppliers. Maintain positive relationships with vendors. Inventory Control :

Monitor and update inventory levels to avoid stockouts. Assist in conducting regular stock counts and reconciliation. Coordinate with relevant departments to manage surplus or obsolete inventory. Documentation and Record-Keeping :

Maintain accurate procurement records, including purchase orders and contracts. Organize and file procurement documents for easy retrieval. Prepare reports and summaries as needed. Compliance and Policy Adherence :

Ensure compliance with company procurement policies and procedures. Assist in the evaluation and qualification of new suppliers. Stay up-to-date with procurement regulations of Saudi Arabia such as SABER. Cost Control :

Assist in cost analysis and cost-saving initiatives. Identify opportunities for cost reduction without compromising quality. Administrative Support :

Provide administrative support to the procurement team as required. Schedule meetings, maintain calendars, and assist with correspondence. Requirements and Qualifications

Bachelor’s degree in Engineering (Mech / EEE / ECE-Preferable) or Business Administration / Commerce is a must MBA degree will be preferrable 2-3 years’ experience as a procurement assistant or in a similar role is a plus. Familiarity with procurement software / ERP and tools is an advantage. Strong analytical and problem-solving skills. Excellent communication and negotiation abilities. Attention to detail and a high level of accuracy. Ability to work independently and as part of a team. Strong organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Willingness to learn and adapt to changing procurement processes. Integrity and ethical behavior in handling sensitive procurement information.

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