Site Lead- Hospitality Projects

Overview

JOB PURPOSE To lead the on-site architectural supervision and consultant services for major construction projects. This includes the full administration of post-contract responsibilities, managing multidisciplinary site supervision teams, ensuring quality control and compliance with the project’s contract, codes, and specifications, and serving as the primary interface between the client, contractors, design teams and other stakeholders. The exact scope of services may differ on a project-by-project basis and will be further defined as part of the project specific deliverables. Responsibilities

Architectural Site Leadership

Lead the site-based consultancy team to ensure high standards of quality, compliance, and coordination with all stakeholders and address any deficits. Oversee and assist with architectural deliverables, pre-engineering, shop drawings, RFIs, submittals, inspections & construction queries to ensure timely resolution and adherence to project requirements. Review and approvals for all works (incl. but not limited to), mock-ups, and materials. Ensure design coordination across disciplines and contribute to resolution of design / construction conflicts. Monitor that the final construction reflects the approved design, client expectations, and applicable regulations. Produce and issue timely internal and external dashboards.

Site Supervision Team Management

Direct and manage the day-to-day performance of the site supervision team (architects, engineers, inspectors, sub-consultants and the like). Ensure all team members are properly briefed on their roles and responsibilities. Implement structured delegation and reporting mechanisms. Conduct periodic audits, QA / QC / technical reviews, and performance assessments. Maintain a collaborative, professional, and high-performing supervision environment on site. Ensure employees / team members conduct are upheld to the highest standards. Monitor and update in coordination with the Client and Site Operations Director the project, staff deployment, associated schedule and ensure timely delivery of the same at the agreed frequency.

Project & Contract Administration

Oversee compliance with the project’s construction contract (FIDIC or equivalent). Issue formal communications, manage variations, evaluate contractor claims, and contribute to extension of time assessments. Ensure proper documentation, records & communication protocols are established, used and maintained for all supervision activities. Coordinate with the Employer’s Representative and Client-appointed Consultants. Act as Engineer’s Representative / Employer’s Representative if appointed, ensuring responsibilities are discharged in line with the delegated authority. Assist in stakeholder and lead in team dispute resolution.

Project Coordination & Stakeholder Interface

Act as the senior site representative of the lead consultant. Establish and manage coordination mechanisms among the consultant team, contractor, suppliers, and client representatives. Participate in progress meetings, site coordination meetings, and technical reviews. Monitor and steer project progress and associated scheduling and produce relevant reports. Provide strategic input and advice to the client to ensure project objectives are met.

Quality & Compliance Oversight

Enforce quality control standards and escalate issues that risk the design quality or compliance of the project / deliverables. Monitor health, safety, and environmental practices on site. Participate in final inspections, testing, and commissioning phases. Ensure defect lists, non-conformance reports and site observations are compiled and rectified in line with contract obligations. Ensure pre-engineering deliverables are in line with contract agreement and implement measures to maintain and / or rectify resulting shortfalls. Monitor and advise on change control process.

Leadership & Mentorship

Serve as mentor and technical advisor to staff, engineers and sub-consultants. Lead internal training and onboarding of new site staff. Foster a knowledge-sharing culture that emphasizes continuous improvement and professional development to the benefit of the project and company.

Commercial & Invoicing Responsibilities

Coordinate with the head office / accounts team to prepare and validate monthly consultancy service invoices in line with contract terms. Review and confirm site-based and related staff timesheets for inclusion in monthly billing. Collect, verify, and consolidate sub-consultant timesheets for accuracy, completeness, and scope alignment. Track sub-consultant invoices and ensure timely submission to accounts for processing. Maintain a project-specific log of all invoicing activities, including issue dates, payment terms, and receipt confirmations amongst others. Monitor outstanding invoices and follow up with clients and relevant stakeholders to ensure prompt payment. Flag and escalate delays in payment or disputed invoices to the Project Director and commercial team. Liaise with sub-consultants regarding their payment status and provide updates on payment cycles and client approvals. Ensure compliance with internal financial procedures and contractual invoicing requirements. Support monthly project & financial reporting with updates on invoice status, forecasted income, and payment risks. Assist in reconciling client payment records with internal accounts to resolve discrepancies, if any. Track any approved variations or scope changes and coordinate with the commercial team to ensure these are invoiced accordingly. Minimum Requirement

Qualified Architect (BArch / MArch) with minimum 15 years’ experience; at least 10 years on-site in the Middle East working on Hotels / Hospitality projects is a must. Proven experience as a Site Lead or Senior Architect on large-scale or complex projects. Strong working knowledge of FIDIC contract administration and construction management practices. Experience managing multidisciplinary supervision teams in fast-track environments. Familiar with KSA / UAE / Regional Authority codes, regulations, and approval procedures. PMP, MCIOB, or similar certifications are advantageous. Strong documentation, reporting, technical and problem-solving capabilities. Check Your Resume for Match

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