Specialist II, Assets Operation

Overview

The support service assets operation “specialist / Senior Specialist” is responsible for the efficient management of an organization's physical assets (related to the Support service unit), within its project sites and / or its building & accommodation facilities. Also to ensure asset register is up to date with relevant information such as maintenance status & disposal SOP. Responsibilities

Policies, Processes & Procedures Adhere to organizational policies and procedures to ensure compliance and maintain a productive work environment. Implement and uphold safety and security protocols to protect the well-being of all employees and company assets. Asset Inventory & Movements Conduct regular assessments to identify and catalogue all assets within the facilities of the organization in selected site / region. Record and register assets movement in database related to managed area / project including their condition, location, value, and asset details. Ensure all assets are coded correctly. Maintenance & Repair Implement routine maintenance, repairs, and upgrades of assets to ensure they operate optimally. Coordinate with facility operational team and external vendors (if needed) for timely repairs and servicing and ensuring HSE requirements are followed. Conduct audits and inspections to verify compliance on safety standards and environmental regulations. Conduct audit to register and plan for preventive maintenance. Budget Management Maintain updated expenses for repair of assets, for further decisions. Maintain log for rental offices and accommodations with its required details for project cost allocation purpose. Asset Disposal / Replacement Get all technical requirements and approvals for the required assets to be disposed. Ensure that SOP of asset disposal is followed up. Receiving & Delivery of Asset Ensure that the support service assets are received and delivered to user as per department policy and procedures. Asset utilization Analyses asset utilization data to identify opportunities for optimization and cost reduction. Ensure the asset management processes meet the business objectives and requirements. Data Analysis & Reporting Identify trends & make informed decisions as per asset data log file. Conduct regular reports for asset performance, maintenance, and disposal, with different ratio for benchmarking purpose. Keep reporting for assets lifespan in the managed region / area. Asset Documentation Maintain detailed records and documentation related to asset specifications, warranties, maintenance history, and financial data. Communication Consider as a focal point in the managed area / region for the support service assets in project / accommodation facilities. Miscellaneous Duties Perform additional duties as needed to support the team and overall business objectives. Qualifications & Experience

Required Academic Qualification Diploma or bachelor’s degree in accounting, or business administration Years of Experience 1-5 years of experience in asset management, disposal process, data management, and relevant experience in assets of construction organization facilities.

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