Accounting Officer- Jeddah -Saudi

Main Duties In the auditor’s monitoring and checking functions, he / she has full authority to issue directives (after approval by Finance Manager) in the following areas :

Direct posting of Miscellaneous Charges

Inventory transactions including issues.

Verifying of recipes for the purpose of inventory control.

Data input of purchasing, receiving, stores and authorized corrections in the same.

Advice and correct data input from the F&B Division into the operating system.

Monitoring the outlet recipe.

Verifying the purchase list (market list) and authorization of purchases.

Advising inter-bar transfers to avoid having non-moving items in outlets.

Doing spot checks in every kitchen, outlet or store at any time.

Administration

Provide an effective auditing system for hotel operations- revenue, receipts, and cost centers.

Audit the activities of the procurement department, kitchens, outlets and stores.

Provide a system of monitoring the data input by operation level personnel.

Support the preparation of financial information for daily and monthly reports related to revenue, cost of sales and provide all requested information to Finance Manager.

Bring to the attention of Finance Manager any irregularities in the revenue postings as soon as these are known.

Audit daily revenues and statistical information from POS to ensure the accuracy of transactions and of supporting documents.

Ensure that the Finance is providing on daily basis, Daily Revenue Reconciliations and balancing Guest Ledger Balances with PMS & POS.

On a random basis verify transactions in Guest Ledger.

Review all officers and entertainment checks for propriety and to ensure that they are signed and authorized.

Check the accuracy of all outlet price set‑ups in the system.

Ensure the accuracy of meal plans and set up correct procedures of handling and processing meal plans in the system and operation.

Support the preparation of financial information on requisitions from general store, food store and beverage store.

Check the data entry from the procurement department, receiving section and store employees.

Audit inventory transactions and make authorized adjustments.

Audit and supervise stores and storage and advise required par stocks.

Maintain records of inventory transactions and test their accuracy and its authorization, conduct monthly stock take as per Hyatt P&P, provide the stock sheets to Finance Manager and liaise with them for timely recording.

Support the accuracy of recipes for the purpose of potential costing and inventory control

Evaluate purchases and deliveries for price, quality and yield.

Produce a potential cost for the purpose of inventory control

Carry out spot checks in all outlets, kitchen and stores for spoilage and wastage.

Spot-check non-occupied rooms or vacant dirty rooms for minibar usage and refilling.

Conduct market survey of different items to ensure that the prices paid by the hotel are below the market retail prices.

Spot check periodically internal purchase orders for Food & Beverage items against their appropriate market lists.

Spot check the expiry dates on store items

Operational

To provide a courteous, professional, efficient and flexible service at all times, following Hotel and Hyatt International Standards of Performance and Objectives set in the Hotel’s Mission Statement.

To have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks required for the position.

To be entirely flexible and adapt to rotate within the departments / Divisions of the Hotel as assigned.

To be fully conversant with all services and facilities offered by the hotel.

To accurately and promptly distribute all in coming mails, memos and internal correspondence as required.

To set up a systematic and efficient filling system, both for hard files as well as all electronic data, that enables quick retrieval. Ensure all files are kept up to date at all times.

To be proficient with all computer software used in the Finance Division Office.

To courteously handle all in-coming telephone calls or enquiries.

To ensure that the Place of Work is kept clean and organized at all times.

To set up an efficient network of communication within the department and with other departments.

Understand and audit the operating procedures of revenue centers, purchasing, receiving, store, kitchen etc.

General

To understand and strictly adhere to the Rules & Regulations established in the Employees Handbook and the Hotel's policy on Fire, Hygiene, Health and Safety.

To report for duty punctually wearing smart attire according to the Hotel's dress codes and nametag at all times.

To maintain a high standard of personal appearance and hygiene at all times.

To maintain a good rapport and working relationship with staff in the department and all other departments.

To attend and contribute to all staff meetings, Departmental and Hotel Training scheduled, and other related activities.

To undertake any reasonable tasks and secondary duties as assigned by the Finance Manager.

To respond to any changes in the office function as dictated by the hotel.

To provide a courteous and professional service at all times.

Employee Handling

Ensures that all team members provide the appropriate level of professional, courteous and caring service to other team members (internal customers) and other visitors to the division.

Maintains positive guest and colleague interactions with good working relationships.

Occasional Duties

To carry out any other reasonable duties and responsibilities as assigned or as dictated by unexpected Business levels.

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