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Intellectual Property Administrator
CrystelRiyadh, Riyadh Region, Saudi Arabia30+ days ago
Job descriptionDiploma or Bachelor’s degree in Business Administration or a related field Fluent in written and spoken English and Arabic Proficiency in Microsoft Office Experience with IP Management Software Strong organizational and multitasking skills with the ability to perform under pressure Attention to detail and accuracy in data entry and document handling Filing and managing IP Rights on Ministerial online systems Prepare and submit Trade Mark and Patent applications, renewals, assignments, amendments, and recordals through Ministerial online systems Monitor the status of filings and ensure timely responses to official actions and oppositions Track and report upcoming deadlines and follow up on required actions Maintain and update IP portfolios, ensuring accurate records of filings, renewals, deadlines, and registrations Conduct Trade Mark availability searches Coordinate with internal stakeholders to facilitate Trade Mark and IP filings Manage IP case files and formalities Manage and maintain docketing systems, ensuring all deadlines and actions related to Trade Marks, Patents, and other IP matters are tracked accurately Input, update, and maintain IP data in internal databases and systems Assist in generating reports from the system when required Manage documentation related to IP registrations, assignments, licenses, and other recordals Coordinate with the IP team on document delivery and receipt to and from agents and clients Track all sent and received documents to ensure timely and secure delivery Liaise with the Ministry’s IP Department, ensuring compliance with local regulations and procedural updates Ensure all filings comply with local laws, regulations, and guidelines Monitor changes in IP laws and regulations and advise on their impact Record and manage expenses related to assigned tasks using D365 Handle office-based administrative tasks Perform outside tasks, such as delivering documents to government offices or embassies Maintain organized physical and digital files for all IP matters Archive documents securely with easy retrieval
Job Description and Requirements
We are seeking a detail-oriented and organized IP Administrator to join our IP Support Services team in KSA.
The role involves managing Trade Mark filings and other IP submissions through the KSA Trade Mark Office’s online platform. The ideal candidate will have experience in Trade Mark registrations, renewals, recordals, oppositions, and related IP filings, ensuring compliance with KSA laws and regulations.
Requirements
Experience :
- 3+ years of experience in an administrative role within an IP setting
- Experience with the Ministry’s online systems for IP filings and recordals is highly advantageous
Education :
Languages :
Computer Skills :
Other Skills :
Responsibilities
Docketing and Data Entry :
Courier and Document Handling :
Communication :
Expense Booking on ERP (D365) :
Office Errands :
Document Archiving :
About CWB Limited
CWB Limited is a super-regional firm managing the IP portfolios of leading IP owners across the Middle East, Africa, Central & Eastern Europe, and Central Asia.
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Intellectual Property Administrator • Riyadh, Riyadh Region, Saudi Arabia
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