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Oliver Wyman - Executive Assistant - Riyadh

Oliver WymanRiyadh, Riyadh Region, Saudi Arabia

12 days ago

Job description

Overview

Oliver Wyman is seeking an Executive Assistant to join our Middle East office as part of the IMEA team. The role is based in Riyadh and provides bilingual (English / Arabic) executive level administrative support to 1-3 Partner level consultants.

Responsibilities

Business Development : Build relationships with clients and their EAs; understand the business goals of each supported Partner and help push them forward; lead the administrative support of RFPs / tender responses; maintain and update CRM contacts and business activities; track sales activity / pipeline; proactively identify clients to follow up with; execute follow-up calls for client mailings; assist Marketing with customized mailings; prepare letters, proposals and other documents using Oliver Wyman formatting styles.
Calendaring : Maintain Partner diaries, schedule internal and external meetings, coordinate with clients and infrastructure staff; identify opportunities for additional meetings and arrange complex project scheduling as requested.
Travel Arrangement : Coordinate travel and accommodation, arrange transport, obtain visas / work permits through mobility and HR; learn Partner travel preferences; optimize travel by grouping meetings where possible.
Daily Administration : Manage documents and project deliverables as requested; notify staffing and Practice EAs of extensions or renegotiations; handle confidential client information; act as central point of contact for Partner administrative needs and liaise with other support departments.
Timesheet and Expense Reporting : Prepare monthly timesheets and expense reports; manage PO requests for relevant project teams.
Team Support : Provide coverage for EAs during absence; support new EAs; participate in team meetings to improve processes and performance.

Qualifications

At least three years’ experience in a similar role.

Experience in financial services, management consultancy and / or a professional services environment is a plus.

Technical Skills : Advanced Word, PowerPoint, Outlook; comfortable with Excel; knowledge of CRM (Microsoft Dynamics), Google Drive and SharePoint is helpful but not required; English and Arabic proficiency required.

Skills and Attributes

Positive, proactive, collaborative; highly organized and detail-oriented; professional and able to engage with colleagues at all levels.

Problem solver with ability to work with other teams; strong service focus and delivery standards; excellent communication and negotiation skills in a multicultural environment.

Discretion, maturity, strategic thinking for departmental development; receptive to feedback; able to manage high workload and meet deadlines in a fast-paced environment; self-starter with initiative; team player with a positive attitude.

Why join us

We lead with heart, strive for breakthroughs, and work as one to own our impact. We value self-starters, seek diverse perspectives, and support work-life balance within a project-based environment. Marsh McLennan and Oliver Wyman are committed to diversity and flexible work arrangements.

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Oliver Wyman Riyadh • Riyadh, Riyadh Region, Saudi Arabia