Engineering Contracts & Claims Management Lead Specialist

Engineering Contracts & Claims Management Lead Specialist Purpose of Job : Jobholders at this level are experienced professionals capable of conducting work with general directions. They are primarily concerned with developing solutions to challenges which require some analysis to understand and resolve, and addressing issues escalated from junior levels. They undertake complex operational activities including reviewing developed RFPs, assisting in analysing received bids, preparing memorandum of understanding and SLA agreements to consolidate contracts development.

Responsibilities

Coordinate with related stakeholders to collect technical project requirements and specifications to identify vendors needed qualifications

Format and combine technical and financial tendering requirements to finalize tendering packages

Provide support in RFPs development including set requirements and specifications to solicit offers for selected project

Upload and submit developed RFPs and other tender documents to Procurement function via Secure File Sharing System SFS to proceed with bidding process

Conduct and in-depth analysis of all bids received from vendors and outsourced service providers in response to each tender to identify the responses that best meets the requirements and is consistent with procurement standards

Prepare regular status report on ongoing tendering and evaluation activities for tracking purposes

Conduct first filtering based on profile fit and elementary requirements in order to optimize and facilitate the tendering process

Receive and review technical and financial proposals and handle Requests For Information to ensure a clear understanding of project requirements

Assess and select best bids in coordination with relevant committees and stakeholders ensuring all project’s specifications are mentioned to proceed with project planning and execution

Prepare memorandum of understanding and SLA agreements to facilitate the cooperative work between ZATCA and external stakeholders

Collect and communicate queries to related stakeholders securing on time and efficient resolution

Prepare contract’s details based on bidding proposal selections, to secure all technical and financial details are mentioned

Review and validate contract drafts ensuring compatibility between requirements and contract details to secure deal closure and contract signature

Coordinate with Procurement function to conduct meetings with contractors to determine their capability of working with ZATCA

Develop and regularly update database and dashboard to keep track of contracts implementation

Follow all relevant policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner

Help in solving escalated problems and provide needed support for junior team to ensure work is carried out in an efficient manner

Escalate complex problems to the relevant person to ensure cases / issues are closed properly

Perform other duties as requested

Train junior staff on the different job activities to ensure transfer of know-how, when applicable

Provide clear direction, prioritize tasks, assign and delegate responsibility, and monitor the workflow of subordinates / junior staff

Support junior staff or direct reports in order to execute their duties according to set policies and processes

Job Details Education Bachelor’s degree in Business Administration or equivalent is required

Experience A minimum of 4 years of relevant experience

Competencies

Collaboration and Communication - Developing

Legislations and Regulations - Advanced

Professionalism - Proficient

Engineering Knowledge and Analysis - Proficient

Results Oriented - Proficient

Engineering Strategic Planning - Proficient

Customer Focus - Proficient

PMO Management - Proficient

Engineering Contracts Management - Advanced

Enablement of Change and Innovation - Developing

Seniority Level Mid-Senior level

Employment Type Contract

Job Function Engineering and Information Technology

Industries Government Administration

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