Project Coordinator / Administrative Assistant

Job Description

As a Project Coordinator / Administrative Assistant , you’ll provide vital support to the BWG operations team managing administrative functions, documentation, and communications throughout the festival’s lifecycle. You will coordinate between internal departments, vendors, and on-site staff to maintain efficient and organized operations during one of Riyadh’s largest events.

Key Responsibilities

Pre-show / Post-show

• Assist in coordinating overall project operations and functions with the Project Manager, Coordinator and Admin.
• Working with and maintaining vendor relationships
• Liaise with Project Manager, Coordinator, Admin, and Managers on all levels of operation
• Manage day to day in office functions (including but not limited to) :
• Staff schedules
• Manage Float & Float reconciliation
• Radios
• Any office needs
• Vehicle distribution and managing keys
• Liaise with BWG, Venue, Operations, and all dept. for effective showday operations
• Help organize, pack up, and inventory all departmental supplies during load out
• Act as a representative for both BWG and client when interacting with patrons, sponsors, vendors, guests and staff
• Assist BWG team as necessary.

On-site

Coordinate administrative and operational activities alongside Project Managers and BWG staff.

Maintain vendor relationships and coordinate with multiple departments (Venue, Operations, Security, etc.).

Manage daily office needs such as staff schedules, float reconciliation, radios, vehicles, and keys.

Serve as an operational contact for patrons, sponsors, vendors, and staff.

Support packing, inventory, and office close-out post-event.

Qualifications

Additional Information

Compensation : SAR 600 per day.

On-site dates : December 8 – .

Location

Riyadh, KSA.

High-performing candidates may be invited to join future large-scale event management projects.

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