Procurement Management Supervisor

Purpose of Job Jobholders at this level are responsible for leading work activities and working autonomously with minor direction towards predetermined long-term objectives.

Jobholders oversee the implementation of operational plans and the provision of significant improvements to set policies, procedures, standards and reports. Their main operational role includes assessing strategic bids and quotations against set criteria, recommending vendor qualification, and evaluating change requests.

Job Responsibilities Procurement Planning

Develop procurement strategy and objectives in line with internal needs, best practices, ZATCA overall strategy, and government directions

Develop the procurement program highlighting the volume, nature, and timing of goods and services needed by ZATCA in order to track transactions and have a complete and clear insight on items purchased, orders’ processed and payments made

Develop and / or update procurement policies and standards and provide input for improvement based on previous practices and lessons learned

Develop and / or update needed guidelines and tools to support functions in forecasting annual procurement needs based on previous years’ procurement trends

Collect the procurement requirements of ZATCA functions in a timely manner

Identify optimal sourcing types based on procurement requirements

Conduct supply market analysis to identify potential suppliers and collect inputs about procurement schedules and costs

Consolidate functions’ procurement requirements into annual procurement plan with needed quantity, methods of supply, total estimated costs, delivery requirements and schedules

Post the annual procurement plan on Etimad and ZATCA portals

Develop guidelines for emergency purchases defining the hypothetical relevant circumstances and procedures

Vendors Prequalification

Develop and / or update pre-qualification guidelines and criteria covering all relevant assessment measures essential for suppliers’ registration and selection such as the scope of study, suppliers’ location, price list, product quality, reputation, brands, etc.

Update needed process and templates for potential suppliers to follow in order to register and submit required documents and information

Register suppliers willing to provide goods or services to ZATCA on supplier database and verify accuracy and eligibility of details and documents

Follow-up with functions on progress of procurement plan

Reporting

Monitor and develop regular reports / dashboard of procurement performance against set of targets and KPIs and communicate to relevant stakeholders

Organization and Operations

Follow all relevant policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner

Help in solving escalated problems and provide needed support for junior team to ensure work is carried out in an efficient manner

Escalate complex problems to the relevant person to ensure cases / issues are closed properly

Perform other duties as requested

People Management

Train junior staff on the different job activities to ensure transfer of know-how, when applicable

Provide clear direction, prioritize tasks, assign and delegate responsibility, and monitor the workflow of subordinates / junior staff

Support junior staff or direct reports in order to execute their duties according to set policies and processes

Education

Bachelor’s degree in Business Administration, Engineering, or equivalent is required

Master’s degree in Business Administration or equivalent is preferred

Experience An optimal of 8 years of relevant experience, with a preferred 3 years of experience in managerial level

Competencies

Tender Management - Advanced

Collaboration and Communication - Developing

Professionalism - Proficient

Inventory and Warehouse Management - Proficient

Results Oriented - Proficient

Customer Focus - Proficient

Strategic Sourcing and Procurement - Advanced

Risk Assessment and Management - Proficient

Enablement of Change and Innovation - Developing

Information Systems Knowledge - Proficient

Vendor Management - Proficient

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