Expert - Vendor and Invoice Management

Job Description & Responsibilities :

• Work orders creation based on SOW; and managing the work order approvals, modification and cancelation process.
• Manage any projects changes and study the financial impacts.
• Analyse and define the financial GAPs and track the necessary action to clear the dependencies.
• Secure financial approval for SOW and manages the SOW changes including Job transfer, cancelation and define the cost impact.
• Develop and maintain the multi-level project cost and commitment reports.
• Update cost forecasts to access planned progress against actual progress.
• Monitor cost deviations and assist in developing alternative methods for corrective action.
• Financial check and approval of Vendor as-built documentation.
• Ensures all close-out reporting requirements are completed by all Vendors at the conclusion of their service agreements, or closing phase of the project.
• Manage final BOQ / UPL to reflect in the network financial system for all concerned parties to start dealing with the PO.
• Manage the MODELS process and the MOP approval process.
• Manage order creation based on the SOW issued and approved by the other Infrastructure General Directorates.
• Manage work order approvals based on the level of authority for stakeholders.
• Manage work order delivery activity to vendors / contractors and work order correction and cancellation based on amendments raised during implementation.
• Manage interfaces with Finance dept ensuring compliance with standards and procedures are maintained.
• Support the invoicing process as directed by the Senior Project Finance Manager.
• Audit of invoicing quality to ensure discrepancies are rejected. Invoices rejected are submitted back to vendor / contractor for onward re-submission with corrections.
• Maintain accurate repository of Invoicing, and track record by Vendor.
• Liaison with Vendor and Contractor Finance representative to ensure project progress does not slow down due to any difficulties at the invoicing stage.
• Comprehensive control and auditing for supporting documentation.
• Perform job transferring and applying the financial conversion process.
• Reconcile the completed projects financially in preparation for close-out.
• Manage penalty disputes process according to the signed contracts.
• Assets Management (Retirement, Dismantling, Deployment, Storing).
• Manage the certificate issuance process including Technical Report, PAC, OCC, FAC etc.
• Prepare weekly and ad-hoc financial reports as requested.
• Ensure project controls databases, files and records are kept up to date.

Qualifications & Experience :

• Bachelor s degree in business administration / finance / accounting or equivalent.
• Minimum 10 years project control experience including at least 5 years in financial control in a project environment including Vendor management.
• Experience working with financial processes in systems with automation.
• Relevant certification in advanced Financial Planning and Budgeting / Accounting is highly desirable.
• Good presentation and reporting skills backed by a proficiency in PowerPoint, Excel and Word.
• Essential skills : Teamwork, Communication skills and knowledge transfer capability.
• Excellent knowledge of the English language, both written and spoken.

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