Assistant Project Manager

Description Zutari : Co-creating an engineered impact. Zutari is a well-established, management-owned engineering firm with almost 90 years’ experience. As human-centred engineering consultants and advisors, we are trusted by our clients, business partners, communities, and other stakeholders across Africa. We co-create engineering solutions that have a positive impact and improve people’s lives. Zutari values inclusion and recognises the importance of a diverse, talented workforce, believing that people need other people to succeed What kind of talent do we pursue? We employ people with the right attitude and a positive mindset, who are motivated by doing the right thing, getting things done and share a sense of urgency. People who have an impact in our teams and broader community. People who think differently and connect with those around them to co-create new opportunities and leave a meaningful legacy Job Summary : The Assistant Project Manager will support the Project Manager in coordinating and executing infrastructure projects in Saudi Arabia. This role involves working alongside experienced Senior Project Managers to ensure effective project planning, budgeting, scheduling, stakeholder management, and quality assurance, ensuring projects meet Zutari’s standards and client expectations. The Assistant Project Manager will play a crucial role in maintaining project momentum, tracking progress, and identifying potential risks. This position supports our vision of investing in local talent and meeting Saudization requirements and is therefore reserved for Saudi nationals. Key Responsibilities : Project Coordination and Planning

Assist in the development of project plans, schedules, and budgets. Ensure alignment with project goals, timelines, and Zutari’s standards. Coordinate with various project teams (engineering, procurement, and site teams) to ensure timely delivery.

Stakeholder Communication and Management

Support the Project Manager in liaising with clients, regulatory bodies, subcontractors, and vendors. Prepare and present project updates, reports, and documentation for stakeholders. Facilitate meetings, track action items, and follow up with relevant parties. Risk and Issue Management

Monitor project risks and potential issues; escalate as necessary.

Assist in implementing mitigation strategies to prevent delays and cost overruns. Support in tracking project deviations and providing solutions for realignment. Budget and Financial Tracking

Assist with financial management tasks, such as tracking expenses against the budget.

Monitor project expenditures, process invoices, and help with project financial reporting. Quality Control and Compliance

Conduct site visits to monitor project progress, ensuring compliance with design specifications, safety regulations, and quality standards.

Support in coordinating internal and external audits as required. Ensure project documentation is complete, accurate, and up to date.

Documentation and Reporting

Prepare, organize, and maintain project documents, reports, and logs. Support the preparation of progress reports and presentations for internal and client reviews. Track project KPIs, progress, and timelines; ensure accurate records for project close-out.

Qualifications and Requirements : Education : Bachelor’s degree in civil engineering, Project Management, or a related field. A minimum of 5 years of experience in project management, ideally within infrastructure, architecture, engineering, or construction sectors. Technical Skills : Proficiency in MS Project, Primavera P6, or other project scheduling software. Familiarity with AutoCAD, Revit, or similar design and engineering tools is a plus. Project Knowledge : Understanding of infrastructure projects, including roads, highways, utilities, or urban development. Certifications : PMP or CAPM certification (preferred but not mandatory). Language Skills : Proficiency in English; Arabic is a plus. Personal Attributes :

Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Attention to detail and a proactive problem-solving mindset. Ability to work under pressure and meet deadlines.

We believe that a diverse work force is key to our business success. We seek the best people for our jobs based on their skills, qualifications, and experience. We embrace the principle of equal opportunity in employment, and we work towards eliminating all forms of unlawful discrimination in our employment practices

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