Document Controller

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Document Controller

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AECOM

Overview We are seeking a detail-oriented and organized Document Controller to join our team in Riyadh, Saudi Arabia. As a Document Controller, you will play a crucial role in managing and coordinating the flow of technical documents within our organization, ensuring accuracy, efficiency, and compliance with company standards.

Responsibilities

Establish and maintain a comprehensive library of reference documents, adhering to the company's quality standards and record-keeping procedures

Coordinate the flow of technical documents (requisitions, data books, drawings, specifications, calculations) between projects, engineering disciplines, and other related support groups both internally and externally

Create and maintain computerized indexes for active engineering documents, generating electronic / hardcopy reports as needed

Prepare transmittals for engineering documents and requisitions, ensuring timely distribution and proper documentation

Assist in the preparation of operations manuals and job data books, including developing indexes, assembling binders, and ensuring timely printing and assembly

Manage document cataloging, packing, and long-term storage or disposal of engineering documents during project closeouts

Type, copy, distribute, and file project correspondence and meeting minutes with a high level of accuracy

Maintain an established data distribution system and schedule for assigned projects based on client, project, and supplier requirements

Collaborate with project managers, directors, and team members to ensure efficient document control processes

Continuously improve document management procedures to enhance overall efficiency and organization

Qualifications

Bachelor's degree in any field of study; relevant certifications or training certificates are a plus

Proven 5 years of experience in document control and management within a corporate environment

Proficiency in Document Control management software, such as Asite, ACONEX, or Prolog

Strong working knowledge of Microsoft Office suite, particularly Excel, Word, and PowerPoint

Familiarity with document control hardware and software, including scanners and optical character recognition tools

Excellent organizational skills with a keen eye for detail and accuracy

Ability to work efficiently under pressure and meet deadlines in a fast-paced environment

Strong written and verbal communication skills in English

Knowledge of record-keeping and reporting procedures

Understanding of engineering documents and technical terminology preferred

Demonstrated success in previous positions, showcasing reliability and growth potential

Ability to work collaboratively in a team environment while maintaining individual responsibility for assigned tasks

Adaptability to learn new software systems and processes as required

About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

Job details

ReqID : J

Business Line : Transportation

Business Group : DCS

Strategic Business Unit : ME and Africa

Career Area : Administration

Work Location Model : On-Site

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries : Architecture and Planning, Civil Engineering, and Construction

Note : This description preserves the information from the original posting while improving structure and formatting to meet accessibility and readability standards.

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